Through the following information we want to provide you with an overall picture about how we process your personally identifiable data and about your rights under the data protection laws and regulations. Which kind of data is processed and what kind of use is made of it in every single case depends mainly on the specific services requested and/or agreed upon. For this reason, not all the information furnished in this sheet will be applicable to you.
As a general rule we, O&K Antriebstechnik GmbH, emphasize that protecting your personally identifiable data is a topic we take very seriously. Furthermore, we would like to point out that this website is only aimed at people who have reached the age of majority.
1. Who is responsible for data processing activities and whom can I refer to?
The responsible entity is:
O&K Antriebstechnik GmbH
Ruhrallee 8-12, 45525 Hattingen
+49 2324 20501
You can contact our internal data protection officer at the following email address: Datenschutz@ok-drives.com
2. Which sources and data do we use?
We process personally identifiable data that we receive, among others, from clients/applicants or persons interested in our services (hereinafter referred to as “you”) in connection with them using our website.
3. What is the purpose of processing your data (processing purpose) and on which legal basis does this take place?
We process personal data in accordance with the provisions of the EU General Data Protection Regulation (GDPR) and the German Law on Data Protection “Bundesdatenschutzgesetz” (BDSG)
a) to fulfill our contractual obligations (Art. 6 par. 1 lit. b GDPR)
Data processing can take place in the context of the performances of our contracts with you as our client or for the purpose of performing pre-contractual measures.
b) within the scope of the balancing of interests (Art. 6 par. 1 lit. f GDPR)
To the extent necessary, we will process your data beyond the scope of the actual performance of the contract so as to protect justified interests of our own or of third parties. Examples:
• testing and optimizing methods helpful for a needs analysis in order to approach customers directly,
• advertising or market and opinion research unless you have objected to the use of your data,
• assertion of legal claims and defense in legal disputes,
• ensuring the company’s IT security and IT operations,
• measures for business management and further development of services and products,
c) based on your consent (Art. 6 par. 1 lit. a GDPR)
To the extent you have consented to the processing of personally identifiable data by us for certain purposes (such as marketing purposes, mailing newsletters), such processing is legitimate on the basis of your consent.
d) based on statutory regulations (Art. 6 par. 1 lit. c GDPR) or in the public interest (Art. 6 par. 1 lit. e GDPR)
Moreover, we, as a company, are subject to various legal obligations, i.e. statutory requirements (such as tax laws). The purposes of processing include, among others, the compliance with obligations of control and reporting under tax laws and various other obligations.
e) in the context of establishing an employment relationship (Art. 88 GDPR in conjunction with § 26 subsection 1 BDSG)
In the event that you submit a job application to our company, we are also authorized to process your personal data.
4. What does all this mean in detail with regard to us providing the present website and the services offered within it?
4.1 Providing the present website and creating log files
Each time you call up our website our system automatically collects data and information from the calling computer. Within this process the following data is collected:
(1) information on the browser type and version used
(2) the user’s operating system
(3) the user’s internet service provider
(4) the user’s IP address
(5) date and time of the access
(6) websites from which the user’s system is forwarded to our website
(7) websites that are called up by the system of the user via our website
This data is also stored within our system’s log files. The data in the log files is not stored together with other personally identifiable data of the user.
The legal basis for the temporary storage of the said data is provided under Art. 6 par. 1 lit. f of the GDPR.
The temporary storage of the IP address by the system is necessary in order to be able to make the website available to the user’s computer. This is why the IP address needs to be saved for the duration of the session. The storage in log files is done in order to ensure the website’s functionality. Apart from that the data is used in order to optimize the website and to ensure our information technology systems are working safely. In this context we do not evaluate any of the mentioned data for marketing purposes. These purposes also entail our legitimate interests in data processing pursuant to Art. 6 par. 1 lit. f GDPR.
The data will be erased as soon as it is no longer necessary for the purpose for which it has been collected. In the event that the data has been collected in order to make the website available, this is the case if the respective session is closed.
In the case of storing the data in log files, this is the case after seven days at the most. It is permissible to store the data for a longer period, but in this case the IP addresses of the user will be erased or alienated with the result that the assignment of the accessing client is no longer possible.
Recording of the data for the scope of providing and making the website available as well as the storage of the data in log files are absolutely essential for being able to operate the website. Consequently, there is no possibility of an objection to this on the part of the user.
4.2 Utilization of cookies
Within the cookies the following data is stored and transmitted (examples):
- language settings
- Log-in information
In the context of the utilization of technically necessary cookies your personally identifiable data will be processed pursuant to Art. 6 par. 1 lit. f GDPR.
Technically necessary cookies are used for the purpose of making our website easier to handle for you. Some of our website’s functions cannot be made available without the utilization of cookies. For these, it is necessary that the browser can also be re-identified following a change of page. We require cookies for the following applications (examples):
(1) Transferring the browser’s language settings
(2) Remembering search terms
User data gathered by technically necessary cookies is not utilized to prepare user profiles.
Cookies are stored on the user's computer, which transmits them to our site. For this reason, you, as the user, have full control over the utilization of cookies. You can deactivate or restrict the transmission of cookies through changing your internet browser settings. Cookies that have already been saved can be deleted at any time. This can also occur automatically. If cookies for our website are deactivated, you may find not all of the website's functions can continue to be utilized in full.
4.3 Email contact
Our website provides the possibility of getting in touch with us via the email address provided there. If this is the case, the user’s personal data transmitted with the email is stored. There is no forwarding of the data to third parties in this context. The data will only be used in order to process the conversation.
If you have given us your consent, the legal basis for processing the data is provided by Art. 6 par. 1 lit. a GDPR.
The legal basis for processing the data that is transmitted within the process of sending an email is provided by Art. 6 par. 1 lit. f GDPR. If the email communication is aimed at concluding an agreement, then, in addition to the aforementioned regulations, also Art. 6 par. 1 lit. b GDPR forms the legal basis of processing the relevant data.
If somebody gets in touch with us via email, this also entails a legitimate interest in data processing for us.
The data is deleted as soon as it is no longer required to achieve the purpose for which it is gathered. As far as personally identifiable data transmitted per email is concerned, this is the case when the respective conversation with you as a user has ended. This is the case if the circumstances of the situation give rise to the conclusion that the facts of the matter in question have been definitely clarified.
You can withdraw your consent to the processing of your personally identifiable data at any time. If you have got in touch with us by email, you can object to the storage of your personally identifiable data at any time. In such a case, the conversation cannot be continued.
In this case, all personally identifiable data stored in the course of the contact will be deleted.
4.4 Recruiting management
If you wish to apply for a job with our company we are happy if you submit your job application via email to us.
In the context of our recruiting management the personally identifiable data you’ve made available to us in order to arrange the establishment of an employment relationship is processed under the provisions of Art. 88 GDPR in conjunction with § 26 subsection 1 BDSG. Alternatively, in accordance with Art. 88 GDPR in conjunction with § 26 subsection 4 BDSG, collective bargaining agreements (group collective agreements, overall collective agreements and works agreements as well as collectively agreed provisions) or consents (e.g. with regard to photos) may be referred to.
In particular cases we process your personally identifiable data in order to protect justified interests, such as intra-group corporate data exchange needed for administrative purposes (Art. 6 par. 1 lit f GDPR in connection with recital no. 48).
As far as special categories of personally identifiable data are processed (e.g. severe disability), this is done on the basis of Art. 88 GDPR in connection with § 26 subsection 3 BDSG. Additionally, in order to be able to evaluate your fitness to work, the processing of personal data regarding your health may be necessary pursuant to Art. 9 par. 2 lit. h in connection with § 22 subsection 1 lit. b BDSG.
We will only process and store your personally identifiable data for as long as this is necessary for data processing requirements or for the performance of our legal, contractual or statutory obligations. We will subsequently delete such data or restrict it being processed. In the event that no employment relationship results after completion of the application process, we shall delete your data at the latest 3 years after completion of the application process. At the end of the regular 3-year limitation period in accordance with § 195 of the German Civil Code “BGB”, any claims in accordance with Germany’s General Equal Treatment Act “AGG” shall lapse. If we wanted to store your job application in order to place it in a so-called applicant’s pool for more than three years, we would refer to you after the 3-year period and ask you to give us your consent to do this.
Of course, you are also free to withdraw your application at any time. In this case, your data would be erased as soon as it is no longer required to achieve the purpose of its collection. Sending an email to us stating withdrawal of your application is sufficient to accomplish this. The revocation of any consent granted is likewise possible at any time.
4.5 Use of Matomo (formerly Piwik)
Data is collected and stored on this website using the web analysis service software Matomo (www.matomo.org), a service of InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, ("Matomo") on the basis of our legitimate interest in statistical analysis of user behavior for optimization and marketing purposes pursuant to Art. 6 par. 1 lit. f GDPR. Pseudonymised user profiles can be created and evaluated from this data for the same purpose. Cookies may be used for this purpose. Cookies are small text files that are stored locally in the cache of the visitor's internet browser. Cookies enable, among other things, the recognition of the internet browser. The data collected with Matomo technology (including your pseudonymised IP address) is processed on our servers.
The information generated by the cookie in the pseudonymous user profile is not used to personally identify the visitor to this website and is not combined with personal data about the bearer of the pseudonym.
If you do not agree to the storage and evaluation of this data from your visit, then you can object to the subsequent storage and use at any time by mouse click. In this case, a so-called opt-out cookie is stored in your browser, which means that Matomo does not collect any session data. Please note that the complete deletion of your cookies means that the opt-out cookie will also be deleted and may have to be activated again by you.
4.6 Google Maps
This website uses the map service Google Maps via an API in order to display geographical information in a visual way.
The provider of the latter service is Google LLC (“Google”), Amphitheatre Parkway, Mountain View, CA 94043, USA.
When using Google Maps, information concerning the use of the website, including your IP address, may be transmitted to Google in the USA. When calling up a website that is equipped with Google Maps your browser builds up a direct connection to Google’s servers. The respective map‘s content is then transmitted by Google to your browser and the latter is then sending it to the website.
This is why we don’t have any influence on the scope of the data collected by Google in the course of this process. As far as we know, it is at least the following data which is collected:
· date and time of the visit to the respective website,
· internet address or URL of the website that has been called up,
· your IP address
We have no influence on the way Google further uses and processes these data and that’s why we cannot be held accountable for any of these actions.
The use of Google Maps is in the interest of making our service offered online appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 par. 1 lit. f GDPR.
In this case, however, it is not possible to use the map display function.
For further information with regard to how Google treats personally identifiable data please refer to Google’s data protection declaration under: policies.google.com/terms
5. What are your rights with regard to data protection?
Every affected person has the right to obtain information pursuant to Article 15 GDPR, the right to rectification pursuant to Article 16 GDPR, the right to erasure pursuant to Article 17 GDPR, the right to restriction of processing pursuant to Article 18 GDPR, the right to objection pursuant to Article 21 GDPR and the right to data portability pursuant to Article 20 GDPR. As far as the right to obtain information and the right to erasure are concerned, the restrictions pursuant to §§ 34 and 35 BDSG are applicable. Moreover, there is a right to appeal to a competent data protection supervisory authority (Article 77 GDPR in conjunction with § 19 BDSG).
Your consent to the processing of personal data granted to us may be withdrawn by you at any time by informing us accordingly. This also applies to the withdrawal of declarations of consent given to us before the effective date of the GDPR, i.e. before 25 May 2018. Note that this withdrawal will be valid only for the future. Processing events that took place before withdrawal are not affected.
Please feel free to refer to our data protection officer for any of these topics.
6. Is there an obligation for me to provide my personally identifiable data?
Within the scope of our business relationship, you are obliged to provide personally identifiable data which is required for commencing, executing and terminating a business relationship and for compliance with the associated contractual obligations or the collection of which is imposed upon us by law. Without this data we will usually have to refuse the conclusion of the contract, the execution of the order, or we will no longer be able to execute an existing contract and might possibly have to terminate it.
7. Is there automated decision-making?
No. We currently do not use any fully-automated decision-making to establish and execute business relationships in accordance with Article 22 GDPR. “Profiling” does not occur.
8. Information on your right to object in accordance with Article 21 GDPR
Case-specific right to object
You have the right, for reasons of your own particular situation, to object at any time to the processing of personally identifiable data relating to you that is performed as a result of Article 6 par. 1 lit. e GDPR (data processing in the public interest) and Article 6 par. 1 lit. f GDPR (data processing based on a balancing of interests); this also applies to any profiling based on this provision, in accordance with Article 4 no. 4 GDPR.
If you do object, we will no longer process your personal data, unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or the processing is intended for the assertion, exercise or defense of legal claims.
Right to object to the processing of data for the purpose of direct advertising
In individual cases, we process your personal data in order to engage in direct advertising. You have the right to object at any time to the processing of personally identifiable data concerning you for the purposes of such advertising; this also applies to profiling insofar as it is associated with such direct advertising. If you object to processing for the purposes of direct advertising, we will no longer process your personal data for these purposes.
Recipient of the objection
Such an objection may be submitted informally with the reference “objection” and stating your name, address and date of birth and should be sent to:
O&K Antriebstechnik GmbH
Ruhrallee 8 – 12, 45525 Hattingen
+49 2324 20501
9. More information
If you have any questions that have not been answered by this data protection statement or if you would like more detailed information on a particular topic, please contact our data protection officer, who will be glad to help.
Opt-Out-Möglichkeit für Matomo/Piwik: